Libraries, Media Services, & Archives

RefWorks Advanced Help

Here you'll find tutorials, information on exporting from databases, RefWorks FAQs and more to help you as you explore this valuable tool.

RefWorks Tutorials

RefWorks Help & Video Tutorials

RefWorks has created some great videos and websites to help you get started and use some advanced features.


Exporting from Databases

Exporting from Library Databases

There are multiple different ways to get items added into your RefWorks account.

Adding References from Our Book & Article Search

Follow these directions to get references from our book and article search on the library homepage into your RefWorks account:

  1. To the right of the item you want, click the folder icon. The item will be added to a folder. You can add multiple items to the folder before you export to RefWorks.
  2. Once you've added items to the folder, then click on the big folder icon at the top of the page (to the right of the Search button).
  3. Choose your citation format and then click Export To and select RefWorks.
  4. A new tab or window will open and ask you to log into RefWorks to complete the import.

Adding References from EBSCO Databases

Follow these directions to get references from EBSCO databases into your RefWorks account:

  1. To the right of the item you want, click the folder icon. The item will be added to a folder. You can add multiple items to the folder before you export to RefWorks.
  2. Once you've added items to the folder, then click on the big folder icon in the blue bar going across the top of the page
  3. Check the Select All box above the references, or check the boxes next to the ones you want to export.
  4. On the right click the Export button.
  5. On the next page, make sure Direct Export to RefWorks is selected and click the Save button.
  6. A new tab or window will open and ask you to log into RefWorks to complete the import.

For more information on exporting from EBSCO databases (like Academic Search Premier, ERIC, CINAHL, etc.), watch our video.


Other Databases

PubMed is a heavily used database in the health sciences, and exporting from PubMed is a little confusing, so we created a video for exporting from PubMed.

RefWorks has created instructions for a variety of other databases. Just locate the database and click on it for instructions on how to get items from that database into your RefWorks account.


RefWorks Tools

Additional RefWorks Tools

RefWorks has a few tools that may be of interest to you, like one that can create in-text citations and another that allows you to share your references.

In-text Citations

Write-N-Cite allows you to add in-text citations in Microsoft Word as you write your paper. Write-N-Cite is downloaded on library computers, but if you wanted to use it on your computer you'll need to download it. You can find it under the Tools menu in RefWorks. (It is compatible with Windows 10 and Word 2016, but not for Office 2016 for Macs. It is not recommended for use with Office 365.)

If you do not use Microsoft Word, try using the One Line/Cite View from RefWorks.


Grabbing Webpages

The RefGrab-It tool from RefWorks allows you to capture webpage references and add them to your RefWorks account.


Sharing Resources

RefShare allows you to share a reference list with colleagues, classmates, students, or professors. Folders can be viewed by those within or outside of St. Kate's.


Mobile Access

RefMobile allows you to manage your RefWorks account from a mobile device. If you're off-campus, you'll need the St. Kate's Group Code.


Converting from Other Programs

Getting Files from Other Programs in RefWorks

If you have references in other citation programs like EndNote or Zotero, you can convert them into RefWorks.


Moving RefWorks Accounts

Moving Your RefWorks Accounts

You may have a reason to move references from one RefWorks account to another. In the example below, you may have been working in a group-shared RefWorks account and want a permanent copy in your own account.

  1. Log into the RefWorks account that has the references you want to export.
  2. In the gray toolbar near the top, go to References and select Export.
  3. The Export References box appears. Next to Reference to Include, choose Selected, Page, or All in List.
  4. For the Export Format, use the drop-down menu to select RefWorks Tagged Format. Click Export.
  5. A file will open. Use your browser and select File → Save Page As. Give it a name and save it as a Text File. (We suggest you save the file to your desktop or someplace safe, like a flash drive, as a back-up in case something goes wrong with the export).
  6. Log out of your RefWorks account, and login into the RefWorks account where you want to put the references.
  7. Go to References → Import.
  8. The Import References box appears. In the From Text File area, the Import Filter/Data Source & Database should be Refworks Tagged Format.
  9. Click Browse to find your saved text file. (Ignore the Encoding option.) If you want these references to be imported into a specific folder, select the folder next to Import into Folder. Click Import.
  10. It may take a while to process, depending on the number of references. The references will be in the Last Imported folder. Click View Last Imported to make sure your references have imported correctly.

Questions?

Contact Us

If you need assistance, visit our Help page for ways you can contact us, including chat, email, texting, research appointments, and more.

St. Paul Librarians

library@stkate.edu
651.690.6652

Minneapolis Librarians

Sue Gray, sagray@stkate.edu | 651.690.7898
Cindy Graham, ckgraham@stkate.edu | 651.690.7780