Interlibrary Loan

When you can’t find the resources you need on campus, Interlibrary Loan (ILL) can bring the resources to you. Borrow articles, books, and other research materials which we do not have at St. Kate's from other libraries.

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What is ILL?

What is Interlibrary Loan?

Interlibrary Loan (ILL), using a web program called ILLiad, allows current students, faculty, staff, and CSJ to borrow materials from other libraries that are not available here at St. Kate’s or at any of the other CLIC libraries.

Items You Can Request

• Books and audiobooks
• Articles and book chapters
• Musical scores
• Dissertations and theses
• Conference papers and government documents
• Patents
• DVDs and CDs
• Other items you may need for research

ILL Restrictions

• You must be affiliated with St. Kate’s
• Only distance students (students living outside the Metro) can have requested items mailed to them

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Getting Started

Getting Started with Interlibrary Loan

Placing ILL Requests

• Login to ILLiad above.
• If you have not used ILL before, you will need to fill in your personal information before you can place a request. You will need to update this if it changes.
• The ILLiad main menu on the left side of the page features request forms and links to view your requests. Select the type of item you want to ILL, fill out the form, and click submit.

You can also ILL things by using the Find It button in most databases. If you click on the Find It button and it tells you "Sorry, no holdings were found," click the ILL option to interlibrary loan the article that way.

ILL Time & Delivery

Request times can vary depending on the lending library. Articles typically take 1-5 business days, and loans can take 3-7 business days. Loans may take up to 2 weeks if from out of state.

Articles are delivered in PDF format to your ILLiad account. They are stored under "Articles Ready to View" and are available for 30 days.

Loans are available for pick-up at the Circulation Desk of your chosen campus. They will be returned by the due date if not picked up. Please bring your St. Kate’s ID to check out these items.

ILL Notifications

ILL will inform you about what is happening with your requests by sending email notifications:

• When loan items are available for pick-up
• If your request was cancelled
• If ILL has a question about your request
• If your item was recalled by the lender
• If your renewal request was denied or granted
• As a reminder when your item is due soon, overdue, or billed by the lender

Renewing ILLs

You will be able to request a renewal starting five days before the due date. Login to ILLiad above and:

• On the left hand side of the main menu, click "Checked Out Items"
• Click on the Transaction Number of the item you wish to renew
• Click on "Renew Request"
• Your temporary due date will appear in the upper left corner
• You will receive an email once the lending library approves and assigns the permanent due date

If you miss the due date or cannot find the Renew Request link, you can email a renewal requests: St. Paul, iloan@stkate.edu; Minneapolis, iloanmpl@stkate.edu

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ILL FAQs

Interlibrary Loan FAQs

When I log into ILLiad, I'm asked for my status. What is my status?

Certificate: You are pursuing a certificate and come to campus for classes.
Associate: You are pursuing an associate degree and come to campus for classes.
Undergraduate: You are pursuing an undergraduate degree and come to campus for classes.
Graduate: You are pursuing a graduate degree and come to campus for classes.
Distance: You do not live within the 7-county metro and do not come to campus for classes. Loans will be mailed to you.
Faculty: You are a current faculty member at St. Catherine University.
Staff: You are a current staff member at St. Catherine University.

When I log into ILLiad it also asks for my library barcode number. Where do I find that?

Your library barcode number is the 14-digit number on the back of your student ID, underneath the barcode. It starts with a 2.

If you don't have your student ID on you when placing an ILL, you can find your library barcode number in Kateway. To find out how, view this document - Locating Library Barcodes

Note: For physical items you request through ILL, when you pick them up in the library you do need to have your student ID with you.

If I put a short need-by date, will my ILL get here faster?

No, this may result in it getting cancelled. Please give us at least 2 weeks for articles and 1 month for loans, but let us know if there is a time crunch.

What if I make a mistake when I enter an ILL? Do I enter a new one?

Instead of entering a new one, you can edit your request’s details if its status is “Awaiting Copyright Clearance” or “Awaiting Request Processing." Just log into ILLiad to check the status and edit there.

How will I know when my loan or article is here?

You will receive notice via email, or you can check the status of your request in your ILLiad account under “Pending Requests.”

Articles: All articles will be delivered in electronic format to your ILLiad account and stored there for 30 days. Please download a copy and save elsewhere because after 30 days they will automatically be deleted.
Loans: Loans will be held at the circulation desk until the due date. Please pick them up as soon as you are notified to take advantage of the whole loan period.

How do I access my articles?

All articles will be available for download in your ILLiad account under “Articles Ready to View.” We recommend using either Mozilla Firefox or Google Chrome as Internet Explorer can experience some issues. To view PDFs, we recommend Adobe Acrobat Reader or Preview.

Do I have to return my ILL item to the St. Catherine University library?

Yes. Materials returned to other locations may get lost, resulting in overdue notices and fines from the lending library.

Is there a limit on how many ILL requests I may send?

No. There is no limit to the number of ILL requests, though workloads may limit us to processing a minimal amount of an individual's requests per day.

Additional questions?

Visit an even longer list of questions on our ILL Help Guide, or contact St. Paul or Minneapolis ILL.

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