Guide to the Star of the Sea/Harbor House Materials in the Ade Bethune Papers

This collection contains materials relating to Star of the Sea, a non-profit corporation founded by Ade Bethune to manage a project building a cooperative living community for the elder called Harbor House. The collection consists of business documents, pamphlets, newspapers, publications, correspondence and flat and rolled architectural drawings and plans.

Creator: Bethune, Ade, 1914-2002
Title: Star of the Sea/Harbor House Materials, Ade Bethune Papers
Dates: 1985-2002 (Bulk, 1991-2002)
Quantity: 8.3 Linear feet (17 boxes) plus 5.25 cubic feet of oversized materials (2 flat file drawers and 19 sets of rolled architectural drawings)

Language: English
Repository: Ade Bethune Collection, St. Catherine University Library

Preferred Citation: [Name of Series], Star of the Sea/Harbor House Materials. Ade Bethune Collection, St. Catherine University Library, St. Paul, MN 55105.

About Ade Bethune

Marie Adélaïde de Bethune (1914-2002), known as Ade Bethune, was born in Brussels, Belgium. Bethune’s mother was a major influence throughout her life. Ade Bethune’s Catholic faith, political activism, and her interest in helping others, especially children and the elderly, were all shaped by her mother. The family immigrated to the United States and settled in New York in 1928. Bethune attended Cathedral High School in New York and later the National Academy of Design and Cooper Union. Her early years as a young artist in New York were spent with Dorothy Day and the Catholic Worker Movement, and her designs of Biblical scenes and common, working class individuals were often published in the Catholic Worker. This early work launched a life-long career in liturgical art and architecture. Ade Bethune’s artistic gifts and desire to serve others would form a life of creativity and social service rooted in the Catholic faith.

Bethune moved to Newport, Rhode Island in 1938. She purchased her first home there in 1940 and a larger home in 1953. Homeownership fulfilled her need for being a part of society in community, with shared respect and responsibility. Bethune wanted others to realize that ideal as well. With this philosophy, she and a group of concerned citizens created Church Community Corporation in 1969 (later the Church Community Housing Corporation or CCHC). The CCHC, through renovation or new construction of single and multi-family residences, was responsible for more than 30 low-income Newport County families finding new homes.

In the late 1980s Ade Bethune identified a new housing need in Newport. Caring for her aging parents had awakened her to the need for elder housing that encouraged independence yet recognized the need for community. Bethune founded Star of the Sea in 1991 with key members of the CCHC with the mission to develop Harbor House as the embodiment of that vision. Bethune’s mission was fulfilled and she was one of the first tenants when Harbor House opened February 4, 2002. Ade Bethune died shortly thereafter on May 1, 2002.

About Star of the Sea

Church Community Housing Corporation (CCHC) was successful in providing new or renovated housing to low income individuals, families and seniors in the Newport, RI area. Beginning in the late 1980’s Ade Bethune began to explore the option of developing an "intentional community" for active seniors. A large plat of land with buildings suffering from “deferred maintenance” at Washington and Battery Streets in Newport seemed an ideal location for such a project.

In the 1840s the property had been purchased by John Auchincloss, a New York businessman, who built a summer home for his family overlooking the sea. In 1907 the Auchincloss Estate and two other parcels were joined and deeded to the St. Regis Corporation of France and New York. At this time, the property included the estate house, barn, carriage house, and other buildings. The St. Regis Corporation, or the Religious of the Cenacle, established a small convent and retreat center there. In 1914 the Cenacle undertook a building project adding the St. Francis Guest House, Nuns’ Annex, the Cenacle Chapel, and Chaplain’s Cottage to the property. The Corpus Christi Carmel Sisters from Trinidad purchased the property from St. Regis in 1955 and also used the sprawling site as an educational retreat center. After several years the property was abandoned to the City of Newport, who in 1986 designated it as John Martins Park. In 1996 the property was purchased by Rhode Island Housing and Mortgage Finance Corporation.

Ade Bethune and several board members from CCHC incorporated as a non-profit named Star of the Sea in 1991, with the goal of developing Bethune's intentional community. The Cenacle property was for sale from 1989 until it was purchased by Rhode Island Housing Mortgage and Finance Corporation in 1996. Although there were a few parties interested in purchasing the site during this time, it was not suitable for many projects. With the property sitting idle, Star of the Sea with Ade Bethune as President first developed a cooperative building plan, but was unable to secure a mortgage for the project. A rental concept was then pursued by the board and for a few years the addition of assisted living services was considered. The assisted living plan was eventually dropped and the project moved forward as a rental property. Funds from loans, grants, and personal donations were obtained in order to purchase the land and renovate the existing buildings including the chapel.

During this lengthy fundraising and development phase, Bethune and the board members registered the property, chapel, and other buildings as national historic sites. They also needed to gain zoning and project plan approval from the city of Newport, RI and gain support from neighbors and the community for the Harbor House project. Bethune worked closely with Newport Collaborative Architects, Inc. and Mike Abbott, the lead architect on the project, to design a senior housing community that preserved the heritage of the Auchincloss estate and Cenacle-by-the-Sea convent and retreat center, yet provided a safe and secure home for seniors.

Construction began almost ten years after Star of the Sea incorporated. During this time the project went by several names including: Washington House, Cenacle-by-the-Sea, Stella Maris, and Harbor House. The legal entity behind the project also changed to accommodate new investors and corporate changes, but Ade Bethune remained a key part of the project until its completion. Harbor House opened as a senior housing community in February 2002.

Contents

The collection contains information about the Star of the Sea Corporation and development of the Harbor House project. These materials cover the incorporation of Star of the Sea as a non-profit entity including corporate changes, as well as fundraising activities, and design and development of Harbor House. Materials related to the purchase, design, and renovation of the Auchincloss Estate/Cenacle-by-the-Sea Convent are also included in the collection.

It contains business and administrative records, correspondence, catalogs, publicity materials, and architectural plans and drawings. Materials span the years between 1985 and 2002, with the bulk of the collection from 1991-2001.

Organization

The collection is organized into two groupings: Star of the Sea Non-profit Corporation and Harbor House Project Development. Each of these has been arranged into several series and subseries.

Star of the Sea Non-profit Corporation

  1. Series 1: Administration (includes 6 subseries)
  2. Series 2: Correspondence
  3. Series 3: Finances (includes 7 subseries)
  4. Series 4: Public Relations
  5. Series 5: Background

Harbor House Project Development

  1. Series 6: Site History
  2. Series 7: Design and Construction (includes 2 subseries)
  3. Series 8: Architectural Drawings

Many materials in this collection were in a disorganized state upon Ade Bethune's death, therefore the bulk of the arrangement was imposed at the time of processing.

Folders created and maintained by Bethune have been placed in alphabetical or chronological order within an appropriate series and subseries. Loose materials were grouped in file folders before being placed in a series or subseries, and given a folder name that best represents the content of the items within the context of the rest of the collection.

Administration

Publication Information

St. Catherine University Library May 2007
2004 Randolph Ave.
St. Paul, MN, 55105
651-690-6599
bethune@stkate.edu

Acquisition

Ade Bethune donated her collection of personal and business papers, sketches, artwork, books, and artifacts to the College of St Catherine (now St. Catherine University) over a period of time from 1984-2002.

Processing Information

The collection was processed and the finding aid written by Melissa A. Smith, March 2010-November 2010.

Processing of the collection and production of this finding aid made possible by a CLIR "Cataloging Hidden Special Collections and Archives" grant with funding from The Andrew W. Mellon Foundation.

For more about the Church Community Housing Corporation, see the Guide to Church Community Housing Corporation Records in the Ade Bethune Papers.

Selected Search Term

Corporate Name(s)

  • Church Community Housing Corporation.
  • Harbor House (Newport, R.I.).
  • Star of the Sea Non-Profit Corporation.

Geographic Name(s)

  • Rhode Island -- Newport

Subject(s)

  • Older people -- Housing

Detailed Description

Star of the Sea Non-profit Corporation


1985-2002
11 Boxes and 1/3 Flat Box

Contdents:

The Star of the Sea materials includes documentation produced by the corporation, its board members and partners in the course of various corporate functions: administration, correspondence, finances, and publicity. There are also research and other background materials collected by Ade Bethune.

Arranged:

This grouping is organized into 5 series, and further divided into subseries where necessary.

  1. Series 1: Administration
1.1 — Board of Directors
1.2 — President's Working Files
1.3 — Business Purpose
1.4 — Corporate Structure and Documentation
1.5 — Professional Services
1.6 — Registrations and Zoning
  1. Series 2: Correspondence
  2. Series 3: Finances
3.1 — Financial Reports
3.2 — Funding, Development
3.3 — Funding, Donors
3.4 — Funding, Grants
3.5 — Funding, Grant Application Files
3.6 — Partnerships
3.7 — Tax Status
  1. Series 4: Public Relations
  2. Series 5: Background

Series 1: Administration


1990-2002
4 Boxes

Contents:

Star of the Sea administrative documents related to incorporation, the IRS, registrations, professional services and corporate purpose and business.

1.1--Board of Directors


1990-2002
2 Boxes

Arrangement:

Alphabetically by file title
  Box

Abutters : 1999-2000

Correspondence between board members, adjoining property owners, and officials related to zoning issues and Star of the Sea plans.

 1

Biographies : 1999

1

Board Business : 1992-2000 : 2 folders

General board business information, including: Campaign for the Cenacle documents, employment seekers resumes and project summaries.

 1

Board Correspondence : 1990-2001 : 3 folders

1

Board Membership : 1991-2001

Star of the Sea Board of Directors listings.

 1

Board Nominations : 1992-1995

Correspondence regarding Star of the Sea-Harbor House Board Members and Advisors/Friends. Lists of names and contact information for potential Board Members & Friends.

 1

Board Resignations : 1992-1997

Correspondence related to Board Member resignations.

 1

Board Summary Reports : 1995 : 3 folders

Reports and documentation regarding SOS Board business.

 1-2

Community Survey Results : undated

2

Government Support : 1994-1995

2

Meeting Binder : 1996-2000 : 2 folders

Board correspondence and meeting information. Includes legal documentation and reports.

 2

Meetings : 1990-2002 : 2 folders

2

President Reports : 1998

Also supplemental documentation including: Service and design information.

 2

Project Options : 1995

A variety of meeting agendas/minutes and other documents outlining the need for the SOS Board to reevaluate the Harbor House project and renew outreach efforts.

 2

Reports to Board : 1994-2001

Board of Director's reports: 1994 Feasibility Study/Analysis, Evaluation of Survey for 1995 White House Conference on Aging, 1997 market study, TPA/NA plan from US Dept of Housing and Urban Development.

 2

1.2--President's Working Files


1991-2000
1/2 box

Contents:

Board minutes, reports, articles and other working documents kept by Ade Bethune related to Star of the Sea and Harbor House development.
  Box

Board Notes : 1991-1996

3

Star Documents : 1992-1995

Meeting minutes/agendas, correspondence and background information on aging, developing a community, and other topics. Star of the Sea Steering Committee Notes.

 3

President's Files : 1992-1996

Draft plans for Cenacle property including: floor plans, comments on feasibility study and resident care/financial scenarios. Other documents include: brochures, Abbey of Saint Walburga correspondence and financial statements.

 3

SOS Notes : 1996-2000

Documentation and acknowledgement of donations, architect and design notes, applicant lists and site history. Harbor House Development Costs reports and requests for neighborhood support of project.

 3

SOS Board : 2000

Board correspondence, Harbor House organizational chart and purchase offer information from JER Hudson - TCB Community Revitalization Fund.

 3

HHH Minutes : 2000

3

Bethune's notes : undated

Personal handwritten notes referencing SOS board meetings, presentations etc.

 3

1.3--Business Purpose


1991-1997
1/2 Box

Contents:

Includes documents outlining the purpose of SOS: mission statement, business plans and proposals.
  Box

Mission Statement : 1991

3

Business Proposal : 1992

Preliminary Proposal for The Cenacle-by-the-Sea cooperative senior center and independent living community project

 3

Business Plan : 1994

3

Harpootian & Associates : 1994

Draft Business and Marketing plans for The Cenacle-by-the-Sea

 3

Project Development : 1992-1997

3

Brochures : 1994

Brochures outlining mission and plans of SOS

 3

1.4--Corporate Structure and Documentation


1991-1995
1/3 Box

Contents:

Materials related to the incorporation and organizational structure of SOS.
  Box

Incorporation : 1991

Certificate of Amendment to Articles of Incorporation of Star of the Sea.

 4

By-Laws : 1991

4

Harbor House Housing LP : 2000

Limited partnership agreement for Harbor House Housing. HH Corporation Articles of Incorporation.

 4

Business Profile : 1992

4

Organizational Chart : 1992-1994

Organizational charts outlining structure of Star of the Sea and The Cenacle. Board member responsibilities outlined.

 4

Real Estate Development Structure Chart : undated

Chart depicting relationship between the following: Washington House Associates, L.P.; Tax Credit Fund; Washington House Corp. and Star of the Sea Nonprofit Corp

 4

Community Real Estate Development Chart : 1992

"Community Real Estate Development Charts" and Cenacle of the Sea Floor Plans

 4

Cooperative Ownership : 1995

4

1.5--Professional Services


1992-1997
1/3 Box

Contents:

Agreements and other documentation related to entities providing consultative services to SOS.
  Box

Owners Representative : Martha Marie Grogan : 1992-1997 : 4 folders

Star of the Sea contract with Martha Marie Grogan for consultant services, includes handwritten and revised drafts, also Board and financial papers and correspondence.

 4

Consultant : Commonweal & Local Initiatives Support Corp : 1995-1997 : 3 folders

4

Consultant : The Community Builders : 1995

Information about 4 project scenarios

 4

Consultant : The Co-Housing Center : 1995

Proposal for fundraising campaign

 4

1.6--Registrations and Zoning


1995-2001
3 folders

Contents:

Materials related to applications for HUD, Zoning and Historical Registries.
  Box

Historic Application : 1997

Papers related to National Park Service Historic Preservation Certification for the property

 4

Zoning Memos : 1995-2001

4

HUD : 1996-1999

4

Series 2: Correspondence


1998-2002
1/2 Box

Contents:

This series includes Bethune's correspondence to friends and acquaintances, sharing information regarding her Star of the Sea venture. These letters rarely requested donations or other action as found in funding letter requests or official SOS board communications. This series also includes lists of individuals interested in living at Harbor House. These waitlists often correlated with donor lists.

Arrangement:

Alphabetically by correspondent, with general correspondence at the beginning and applicant lists at the end
  Box

SOS Stella Maris Correspondence & Plans : 1988

Architectural renderings of site. Correspondence related to Stella Maris/Star of the Sea.

 4

Correspondence-Star of the Sea : 1993-1996

Invoice for consulting services for Martha Marie Grtogan and general correspondence regarding Star Of the Sea and Harbor House.

 4

Correspondence-Drafts : 1996

Drafts of three letters from Bethune to: van Beuren Charitable Foundations, Mrs. John R. Drexel III and Mrs. Haward F. Manice. Also includes general letter drafts.

 4

Byrne, John : 2001

Letter to Donna regarding Rose O'Dell letter of interest

 4

Collins, Sr. Diane Marie : 1995

Correspondence regarding Star Of the Sea and senior housing

 4

Ikonman : undated

Single letter to Peter updating him on SOS project.

 4

Kolaski, Casimir : 1996

Copy of letter from Bethune to Mr. Casimir Kolaski-HUD-Boston Regional Office regarding SOS and new venture.

 4

McLaughlin, Michael : 1988

Correspondence to Michael McLaughlin related to a sale of Stella Maris and plans for the land.

 5

Ober, Frank : 1994-1995

Correspondence to and from Ade Bethune and Frank Ober regarding the Star of the Sea project.

 5

Wixted, Ellen & Dave : undated

Single handwritten note from Ellen & Dave Wixted regarding their attendance at a meeting in the old chapel and their support.

 5

Correspondence-Others : 1991-2002 : 2 folders

Letters written to Ade Bethune in response to her articles in Commonweal and other publications. Letters to/from Bethune relating the vision and progress of Star of the Sea and Harbor House.

 5

Applicants and Waitlists : 1993-2001 : 5 folders

Applicant letters and forms. Completed forms indicate interest in Independent Living, Senior Center & Prayer group. Other miscellaneous documents and correspondence included in folders by Bethune.

 5

Series 3: Finances


1991-2002
3 3/4 Boxes

3.1--Financial Reports


1991-2000
1/3 Box

Contents:

Company financial reports and transactions.
  Box

Accountant : Sheryl Given : 1995-2000

5

Financial Reports : 1992-1999

5

Financial Transactions : 1991-2000

5

Financials Budgets : 1991-1998

5

SOS Check Book : 1998-1999

5

SOS Reports : 2000

5

3.2--Funding, Development


1991-1995
3/4 Box

Contents:

Materials related to fund raising.
  Box

Campaign Director : Dorothy Drazel : 1995 : 2 folders

6
  Shelf Box

Campaign for the Cenacle : 1995 :

X 6
  Box

Capital Campaign : 1995

6

Development Committee : 1991

6

Funding Sources : 1994-1995

Articles and flyers related to fundraising.

 6

Gateway Resources : 1993

Correspondence and donor request letter

 6

Grantmaking : 1995

6

Grant Proposals : UNDATED

6

Non-profit Management : 1995

Brochures related to events for non-profit groups

 6

Tax Workshop : 1995

6

3.3--Funding, Donors


1995-2002
3/4 Box

Contents:

Donor records.
  Box

Donations and Thank Yous : 1995-2000 : 5 folders

6

Donor Solicitations : 1995

6

Goddard, Robert and Hope : 1996-1997

6

Prospect Name & Address Lists : 1995-2002 : 5 folders

Includes Six Year financial summaries and handwritten notes detailing solicitation efforts

 7

3.4--Funding, Grants


1992-2001
1/2 Box

Contents:

Grant applications and responses.
  Box

Chapel : 1995-2000 : 2 Folders

7

Community Development Block Grant (CDBG) : 1996

7

McBean Charitable Trust : 2000 : 2 folders

7

National Equity Fund : 2000

7

Rhode Island Foundation : 2000-2001

7

Van Beuren Charitable Foundation : 2000-2001 : 2 folders

7

Other grants and trusts : 1992-2000 : 2 folders

7

3.5--Funding, Grant Application Files


1992
1 Box (27 folders)

Contents:

Contains files holding multiple copies of supporting documentation used in grant applications. Files were labeled in sequence denoting the order in which the documents were included in each application.

Documents in these folders include the following information: Star of the Sea corporate documents, Board of Directors bios, project objectives, project plans, costs, justification, and support for project.

Arrangement:

Folders remain in the original order used to create grant application packets.

 Box
8

3.6--Partnerships


1993-2000
3/4 Box

Contents:

Administrative records detailing Star of the Sea financial partners.
  Box

Equity Offers and Tax Credits : 2000

9

Paramount : 1999 : 2 folders

9

Promissory Note : 1997-2000

9

Property Purchase : 1993-1997

9

RI Housing & Mortgage Finance Corp : 1995-2000 : 3 folders

9

RI Housing Market Study : 1997 : 2 folders

9

RI-Housing Option : 1996-1998

9

Washington House Home Application : 1997

9

3.7--Tax Status


1991-2000
1/4 Box

Contents:

Applications and correspondence regarding non-profit/tax status.
  Box

IRS 501(c)(3) : 1991-1992

9

IRS Determination : 1992-2000

9

IRS-Harbor House : 2000

9

SOS IRS Documents : 1995

9

Series 4: Public Relations
1991-2001
1 1/4 Boxes

Contents:

Files include SOS publicity, marketing materials and activities.
  Box

Advertising - Responses : 1994

Correspondence and donations in responses to October 22 notice in America and other publicity regarding project.

 10
  Drawer

Birth of a Notion imprint : 1993

Front page of the Newport Daily News from Tuesday, August 17, 1993 imprinted upon a piece of sheet metal. Page features a photo of Bethune and an accompanying article entitled "Birth of a Notion."

 A13
  Box

Brochure Drafts

10

Cenacle Reunion : 1992

10

Cenacle Guest Book : 1993

10

Clippings : Opposition & Approval : 2000

Newspaper articles supporting and opposing Star of the Sea's proposed Harbor House project.

 10

Cocktail Party : 1997

10

Flea Market : 1998

Color photos of flea market items at Cenacle site.

 10

Garden Party : 1994 : 2 folders

Plans, articles, flyers, bills and guest sign in for Garden Party. Also photo album entitled "A Garden Party" -- An Informative and Inspirational Sharing Hosted By "Star Of The Sea"

 10

HH Lease Packet-Bethune : 2001

Manila folder with Harbor House lease and welcome packet for Ade Bethune.

 10

Intentional Communities : 1996

Correspondence and information related to the Fellowship of Intentional Communities

 10

Interests & Abilities Survey : UNDATED

Star of the Sea Informal Survey-My Interests and Abilities.

 10

Logo-Original Drawings : UNDATED

10

Newsletters : 1992-2000

'Friends of the Cenacle' Newsletter. Includes FoC newsletters 1, 3, 4, 5, 6, 8, 9, 10 and 11 with dates beginning May 1992 and concluding January 1996. Three Green Light (1997, 1999 and 2000) articles are also included in folder.

 10

Point Association Newsletter : 2000

Copies of e-mails related to a Star of the Sea article. Star of the Sea update article for Green Light newsletter.

 10

PR Materials : 1995-2000

A variety of brochures, flyers and other public relations materials created and distributed by Star of the Sea. Folder includes three PR packets prepared for mailing. Includes Harbor House Grand Opening flyer and a handwritten draft notice to HH residents to meet to establish a resident council, develop a mission etc.

 10, 17

Press Releases : 1991-1995

11

Publicity : 1994-2000

11

Published Articles : 1991-2000 : 2 folders

File includes handwritten list of 'Newspaper Stories' with notations from articles dating 5/21/91 to 6/16/95. Folder also contains clipping of article announcing opening of Harbor House.

 17

Requests for info : 1995-1997

11

Stationery - Pasteup : UNDATED

11

Series 5: Background


1972-2000 (Bulk, 1985-2000)
3/4 Box

Contents:

Research and other materials collected or created by Ade Bethune in the course of working on the Harbor House project. Includes published articles and brochures as well as correspondence and planning documents.
  Box

Aging Articles : 1993-1995

17

Comparables : 1972-1993 (Bulk, 1991-1993)

Senior Housing brochures, newsletters and articles.

 11

Insurance : 1995-1996

Long Term Care insurance articles.

 11

Old Age Dependence : 1995

Book excerpts and articles on aging.

 11

Seniors Articles & Info : 1990-2000 : 2 folders

Articles related to living well in old age. Miscellaneous information including senior community and services brochures.

 11

Stella Maris : 1988

Letters outlining plans for the Harbor House project by Star of Sea, photocopies of site renderings, requests for assistance in forming a board and fund raising help.

 11

Washington Street : 1985-1986

Correspondence regarding Stella Maris/Star of the Sea.

 11

Whytebrook Terrace IL

Brochures from Whytebrook Terrace independent senior living community.

 11

Harbor House Project Development


5 Boxes, 2/3 Flat Box, and 1 1/3 Drawer, plus 19 sets of rolled drawings

Harbor House

Church Community Housing Corporation (CCHC) was successful in providing new or renovated housing to low income individuals, families and seniors in the Newport, RI area. Beginning in the late 1980’s Adé Bethune began to explore the option of developing an ‘intentional community’ for active seniors. A large plat of land with buildings suffering from “deferred maintenance” at Washington and Battery Streets seemed an ideal location for such a project. In the 1840’s the property was purchased by John Auchincloss, a New York businessman. He built a summer home for his family overlooking the sea. In 1907 the Auchincloss Estate and two other parcels combined earlier and known as the “Bay Bank” are joined by Agnes C. Storer and Marie Cisneros and deeded to the St. Regis Corporation of France and New York. At this time, the property included the estate house, barn, carriage and other buildings. The St. Regis Corporation or the Religious of the Cenacle established a small convent and retreat center at the address of 21 Battery Street, Newport, RI. In 1914 the Cenacle undertook a building project and added the St. Francis Guest House, Nuns’ Annex, the Cenacle Chapel and Chaplain’s Cottage to the property. Under the auspices of the Works Progress Administration (WPA) in 1935-1939 the seafront portion of the property is taken by eminent domain and used to build a waterfront Esplanade to extend Washington Street to the Naval Hospital. In 1955 the Corpus Christi Carmel Sisters from Trinidad purchase the property from St. Regis. The Carmel Sisters still used the site as an educational retreat center. After several years the property is abandoned to the City of Newport. In 1986 the City of Newport designates the property as John Martins Park. In 1996 the property was purchased by Rhode Island Housing and Mortgage Finance Corporation.

Contents:

Materials in this grouping are related to the Harbor House project building site, design, and construction.

Arranged:

The Harbor House Project Development subgroup is arranged into three series.

  1. Series 6: Site History
  2. Series 7: Design and Construction
  3. Series 8: Architectural Drawings

Series 6: Site History


1 Box, 1/5 Flat Box

Contents:

Research and information related to the Auchincloss/Cenacle/Harbor House property and site, including historical summaries of ownership and use of the property, maps, plats, and photographs of the site.
  Box

Auchincloss House : 1997

Notes and corrections for submission to RI Historical Preservation & Heritage Commission Project Evaluation.

 12

Cenacle--Statue : 2000

Several copies and transcripts of Providence RI Journal article and other documents related to the War Memorial/Thanksgiving Statue installed at the Cenacle in 1919.

 12

Cenacle Ownership--History, Plats & Maps : 1996-2000

12

Cenacle Photos : 2 folders

17

Chapel : 2000-2001 : 2 folders

12

History : 1997-2000

12

History--Bethelem

12

History--Photos

12

Houses on the Point : 1997

12

Research & Histories : 1984-2000

Historical summaries regarding the Auchincloss/Cenacle property. The summaries outline ownership and use of the land and buildings throughout its history.

 12

Shake-A-Leg - Harry Horgan : 1988-1994

Proposal, correspondence and plans for the Shake-A-Leg Rehab Program to build an assisted living and rehabilitative program for the elderly at the Cenacle.

 12

Stella Maris : 1986

News articles related to the proposal to sell Stella Maris to a private developer. Also Bethune's correspondence to the editor, Bishop, and Diocese in response to plans.

 12

Washington Street Houses : 1997

12

Series 7: Design and Construction


1991-2002
3 Boxes, 3/5 Flat Box

Contents:

This series documents the design and project planning specifics for Harbor House. Materials include architectural recommendations, design and construction notes, correspondence, floor plans, and photographs.

Arrangement:

The first section contains files that Ade Bethune created and maintained in alphabetical order. The remaining files were either maintained separately by Bethune, or created out of loose materials during processing.

7.1--Bethune's Files


2 boxes
  Box

Architect : Newport Collaborative Architects : 1997

Executed contract between Star of the Sea and Newport Collaborative Architects, Inc.

 13

Architect-1 : 1992

Site plans. Document outlining Cenacle/Corpus Christi Carmel facilities and occupancies with the new plans for Star of the Sea/The Cenacle.

 13

Architect-2 : 1993 : 2 folders

Elevations and floor plans for project. Includes photocopies, drawings and notes regarding construction. Copies of the New England Construction News.

 13

Architecture : 1994

Site plans.

 13

Arch-Plans : 1995

Harbor House floor plans.

 13

Architecture : 1996

Harbor House floor plans.

 13

Archit-Recommendation : 1997 : 3 folders

Architect recommendations for design and construction, notes, and RI Housing correspondence

 13

Architect-Bathrooms : 1993

13

Architect-Brainwave Gazette : 1996-1998

Design and construction notes from Ade Bethune to Mike Abbott

 13

Architecture: Entrances & Exits : 1995

13

Architecture-Kitchens : 1997

Kitchen design and construction plans and notes including appliances, cabinets and other equipment options.

 13

Architecture-Living

Color photos of living room furniture options.

 13

Architecture-Memos : 1991-1996

Design and construction notes and correspondence related to work.

 13

Architecture-Postcards

Photocopies of postcards and photos of buildings, statues and area etc.

 13

Archit-Site Location

Site maps.

 13

Archi-SqFt

Documents related to resident and common area square footages.

 13

Basement : 2000

13

Building : 1991-1996

Notes to architect and general project construction notes.

 13

Corpus Christi Carmel

Color photos of buildings, shrubbery and interior rooms/furniture.

 14

Development & Design Timeline : 1993

14

Door Nos. : 2001

Notes related to design and signage for apartment numbers.

 14

Estimates : 2000

Estimates related to Cenacle Chapel Stained Glass restoration and structural repairs.

 14

FL 1 : 2001

Floor 1 unit plans.

 14

FL 2 : 2001

Floor 2 unit plans.

 14

FL 3 : 2001 :

Floor 3 unit plans.

 14

Intimist : 1993

Information on the Intimist system--converting a toilet to bidet.

 14

Kitchen-Residents : 1998

Notes related to resident kitchen plans.

 14

LDK : 2000

Living-Dining-Kitchen floor plans.

 14

Landscaping : 2001

14

Lifts : 1992

Correspondence with Mike and brochure re: stair lifts.

 14

Mike : 2001

Design and construction notes.

 14

125 Office : 2001

Office plans.

 14

Phoenix : 2001

HH Eligibility Document and correspondence.

 14

Programming "The Cenacle" : 1995-1996

1994 Pocket Manual of Elder Services. Articles and sample activities list.

 14

Radiant Heat : 2000

Notes and product information related to radiant heat.

 14

Signs

Computer printed signs for construction

 14

SOS Arch. Mike : 1999-2000 : 2 folders

Plans and notes to Mike from Ade about Harbor House construction and design.

 14

SOS-Mike & Steve : 2000

Design and construction notes.

 14

Trees : 1998

Correspondence and bids for trees on the Cenacle property.

 14

Wheelchair

Notes and plan related to second wheel chair accessible unit-109.

 14

7.2--Other Files


1 box
  Box

Architectural Review & Construction Meetings : 1997-2001

Rhode Island Housing Architectural meeting minutes and Site Construction Meeting minutes.

 15

Building Memos : 1996-2002

15

Cenacle Photo Album : 4 folders

15

Drawings & Floor Plans : 1993-2001

15

Elevations-site histories-photos : 2 folders

17

Floor plans & sets : 1993-2001 : 5 folders

17

HH Exterior Details : 1997-2001 : 2 folders

Plans for landscaping, chapel stain glass and war memorial statue. Includes construction photos.

 15

HH Interior Details : 1994-2001 : 2 folders

Notes regarding square footage, room numbers and fixtures.

 16

HH Services : 1994-1998

Initial suggestions and plans for services to be offered by Harbor House to residents.

 16

Landscape plans

17

Options in Elder Life & Health Care

16

Plan Notations : 1995-2001 : 2 folders

Detailed building plan notes.

 16

Site plans-maps

17

Washington House Floor Plans : 1997

16

Series 8: Architectural Drawings


1993-2001
19 sets of rolled drawings, 1 1/3 Flat File Drawers

Contents:

Architectural drawings of the Harbor House site and buildings.

Arrangement:

Drawings are grouped by project name, then arranged chronologically by group. Site and landscaping plans, zoning board drawings, and working drawings are at the end.

Cencacle of the Sea
  Shelf

Cenacle Roofline (n.d.) : 2 sets

Single page plan. It lays out a birds eye view of the Cenacle rooflines. One copy in blue ink and one with black ink.

 X

Cenacle of the Sea-As Built : 1993

Includes site plan and 'as-built' plans for the first, second and third floors. Three pages.

 X

Cenacle of the Sea-Proposed : 1994 : 3 sets

Cenacle of the Sea--Proposed Plans with original date and hand corrected new date. Cenacle of the Sea--The Newport Collaborative includes: site plans, First, Second, Third and Basement floor plans. Five pages each set. Final set dated 6/1/1994 and is eleven pages.

 X
  Drawer

Cenacle-Hand drawn : 1995

Hand-drawn building plans. Six pages.

 A12

Manor Living at Cenacle : 1993

One page-two sided with drawings of Cenacle. Side two includes label: Schematic Rehab.

 A12

Cenacle-Hand-drawn

Hand-drawn and paste up copies of Basement, First, Second and Third floors of Cenacle. Basic floor layouts. Sixteen pages with multiple copies of each floor.

 A12

Newport Collaborative-Hand-drawn : 1991

Floor plans/layouts for the First, Second and Third floors.

 A12

As-Built Plans : 1993

Includes site and two elevations of "As-Built" plans. Seven pages.

 A12

Proposed Set : 1993

Proposed Cenacle plans. Includes: Site and each level. Five pages.

 A12

Basement : 1993

Basement layouts. Seven pages.

 A12

First : 1993

First floor layouts. Five pages.

 A12

Second : 1993

Second floor layouts. Five pages.

 A12

Third : 1993

Third floor layouts. Four pages.

 A12

Rooms 107-109

A12

Cenacle of the Sea-Mounted : 1993 : 2 sets

Floor layouts/plans mounted on foam board. First set includes First, Second and Third floors and is colored. (24" x 36") Second set includes only the Second and Third floors. (30" x 40")

 A13

Stella Maris
  Drawer

First and Second

Two copies of first floor on paper and on tissue paper. One copy of second floor on tissue paper.

 A12

Washington House
  Shelf

Washington House : 1997 : 3 sets

Washington House plans. Preliminary. Not for construction. Two copies. 1/16" = 1' 0" Five pages each. Washington House-Star of the Sea--Preliminary Plans not for construction includes demolition plans, elevations and plumbing/HVAC/electrical. Twenty-five pages.

 X

Harbor Point
  Shelf

Harbor Point Plans : 1997-1998

Harbor Point-Star of the Sea 1/16-1' 0" scale plans. Demolition and section detail plans. Forty-nine pages.

 X

Harbor Point : 1997-1998

Harbor Point-Star of the Sea 1/16-1' 0" scale plans. Includes: structural revisions, electrical, fire, safety, mechanical, floor plans and elevations. Eighty-five pages.

 X

Harbor House
  Shelf

Harbor House : 2000

Harbor House-Star of the Sea plans include multiple drawings of floors by building and finish schedules and electrical, fire and plumbing plans. Ninety-one pages Harbor House architectural plans-includes site plans, First, Second, Third and Basement floor plans.

 X

Harbor House Revisions : 2 sets

Floor plans. Two and four pages.

 X

Site and Landscaping
  Shelf

Harbor Point : 3/11/1998

SP1 or site plans used to plan landscaping and other site details. Five copies of single page. One copy has handwritten notes.

 X

Harbor House : 9/28/2000

SP1 or site plans used to plan landscaping and site use. Three copies of single page. Copies have handwritten notes.

 X

Zoning Board
  Shelf

Zoning Board : 1999

Harbor House-Star of the Sea site and floor plans. Each drawing includes a sticker with handwritten drawing id number from the City of Newport Zoning Board of Review. Five pages.

 X

Working Drawings
  Shelf

Working Drawings : 2 sets

Washington House floor plans with notes and drawings by Bethune. Includes smaller working copies of layouts. Thirty-nine pages.

Harbor House floor plans various sizes with notes. Nine pages.

 X