Library and Archives

Visiting the Collections

Use and access to the Archives and Special Collections is restricted to the University community and those who have a legitimate purpose for using the collections, such as scholarly research. Materials do not circulate or otherwise leave the premises unless permission is given by the Archivist.


Information for Visitors

Information for Visitors to the Archives

Visitors are advised that archival and preservation procedures are followed with regard to the collections, to help ensure they will be available to users in the future.

  • Because of the uniqueness and value of materials, security measures are in place at all times. Researchers are required to complete a registration form and must be accompanied by a staff person at all times while using the Archives.
  • Users should wash hands before using the collection and not apply any moisturizer or hand sanitizer. If hands become soiled from newsprint or other materials, please rewash hands before handling other items. Staff may require researchers to wear cotton gloves while handling some materials.
  • For note taking, researchers may use laptop computers or paper and pencils. Pens, markers, and highlighters are not permitted in the Reading Room. We provide space to store coats, bags, and other belongings.
  • For preservation of items in the collection, please treat them with respect and handle all materials with extreme care. We ask researchers to not mark on or fold any pages, take notes on top of pages, or turn volumes face down on the table.
  • Researchers may use the indexes and other finding aids provided to identify desired materials; these items will be retrieved from the collection by a staff person. The number of items requested at one time may be limited.
  • No food or drink is allowed in the Reading Room.
  • Photocopying or scanning must be done by permission only, and at the researcher's expense. Materials may be reproduced only when such duplication can be done without injury to the material. The Archivist or Head of Technical Services will decide whether an item is too fragile to be copied.
  • Permission is required for digital cameras and other scanning devices. Use of these devices will be at our discretion.

Policy on Access & Use 

Policy on Access & Use of Archive Materials

Who may use the collections

Use and access is restricted to those persons who have a legitimate purpose for using the collections, such those performing scholarly research. They are not browsing collections. Items do not circulate or leave the premises unless by permission of the Director of the Library.

Arranging for use of the collections

The St. Kate's Archives are open limited hours during the school year. Open hours change with each term and during the summer, depending on staff schedules.

Arrangements to use Special Collections other than Archives may be made in advance by calling 651.690.6553. Patrons using Archives and Special Collections must fill out a "Request to use" form for our records.

Rules for using the collections

  1. Researchers using the collections must be accompanied by a staff person at all times (a librarian, archivist, or a student worker may serve this duty).
  2. Researchers may use the indexes provided to identify items s/he wishes to examine; these items will be retrieved from the collection by the staff person. The number of items requested at one time may be limited.
  3. Researchers using the collections are allowed only pencils and a notebook -- no pens, please. Tracing items is not permitted. Eating or drinking is not permitted while examining items from the collections.
  4. For preservation of the books, users of the collections are asked to treat the collections with respect and to handle all materials with extreme care. Please do not mark on or fold any pages, take notes on top of pages, or turn volumes face down on the table. Please wash hands if they become soiled from newsprint or from soiled or aged book covers before handling other items.
  5. Gloves will be provided, and we request that they be worn when handling books published before 1800. Gloves may also be required to examine certain modern fine editions. Similarly, the Archivist may advise the use of gloves for researchers examining photos, prints, or other particularly fragile items.
  6. Photocopying must be done by permission only, and at the researcher's expense. Materials may only be reproduced when such duplication can be done without injury to the material, does not violate donor agreements or copyright restrictions, and does not damage the spine or paper of the materials. The Director of the Library, Archivist, or Head of Technical Services will decide whether a book is too fragile to be copied.
  7. Access to documents which contain the names of and information about living persons may be restricted.
  8. Permission to publish from unpublished manuscripts or published work under copyright must first be obtained from the holder of copyright. It is the researcher's responsibility to secure that permission.
  9. For publication of any materials from the collections or archives (photos, etc.), please include a credit line to the effect of "Photo courtesy of St. Catherine University Archives."

Policy Revised: November 1998


Reproductions & Use

Reproductions & Use of Archive Materials

Requests for reproductions or permission to use materials in the Archives and Special Collections must be made in writing using the Request for Reproduction and Use of Materials form below.

Requests are accepted at our discretion. We reserve the right to refuse any order. Reasons for refusal include, but are not limited to:

  • Reproduction can not be done without injury to the material
  • Reproduction or use violates donor agreements or copyright restrictions
  • Number of reproductions requested is excessive
  • Fees

There are no reproduction or use fees for St. Catherine University faculty or staff for University business purposes or for Sisters of St. Joseph of Carondelet.

Reproduction Fees

Photocopies
8 1/2" x 11" or 8 1/2" x 14" $0.25 / page

Digital Files
Book or document (pdf) $5.00 / page

Photograph, image, drawing, or map (jpeg or tiff)

  • 300 ppi $5.00 / image
  • 600 ppi $15.00 / image
  • Oversize $25.00 / image

Usage Fees

Non-profit entities

  • First item $25.00 / item
  • Additional items $10.00 / item

For-profit entities

  • Editorial use (book, article, etc.)
    • First item $50.00 / item
    • Additional items $30.00 / item
  • Non-editorial/Advertising use (book cover, brochure, poster, etc.)
    • First item $100.00 / item
    • Additional items $60.00 / item


Questions?

Contact Archives

St. Catherine University Library, CdC 62
2004 Randolph Avenue
St. Paul, MN 55105
651.690.6553
archives@stkate.edu